Xero for Livestock Agents: How AgentNous Connects Sale Day to Your Books

For a livestock agency, the sale is only half the job: every lot becomes a buyer invoice, a vendor account sale and a commission line that has to land in the ledger correctly. AgentNous has industry-leading Xero connectivity, so that work flows from the sale to Xero without re-keying. This guide explains what syncs, how to set it up and how reconciliation, corrections and commissions work.

Why Xero connectivity matters for agencies

Agencies act as intermediaries: they collect from buyers and pay vendors for livestock they never own, while earning commission and charging fees. Keying those transactions into accounting software by hand is slow, and mistakes show up in trust balances, vendor payments and BAS. A direct connection between the sale system and Xero removes the double handling and keeps both systems telling the same story.

What syncs between AgentNous and Xero

On the Premium API connection (AgentNous Gold plan), AgentNous synchronises in real time:

• Clients: buyers and vendors, matched to Xero contacts.
• Transactions: buyer tax invoices and vendor account sales (RCTIs), including corrections to them.
• Payment status: reconciliation done in Xero flows back into AgentNous.
• Accounts: general ledger (GL) accounts, mapped to AgentNous billing rules.
• Bank balances and more.

Sync runs continuously via webhooks as you work, and a Sync Now button on the Money screen forces an immediate update. On the Silver and Bronze plans, the Xero connection is a file transfer rather than the API: invoices and sales are uploaded to Xero from CSV files. MYOB AccountRight is also supported on Bronze through formatted import files.

Setting up the connection

1. An Agency Super Admin opens Settings > Integrations and clicks Connect Xero.
2. They sign in to Xero directly, choose the organisation if there is more than one, and click Allow Access. AgriNous never sees your Xero password.
3. Load Businesses pulls your Xero contacts so buyers and vendors are linked to the right records.
4. Sync Account Settings brings your Xero GL accounts into AgentNous for mapping.
5. Create Tax Rates adds tax rates for intermediary transactions, so selling a vendor's livestock doesn't distort your BAS.

GL mappings are reviewed in Settings > Billing, where you can see which billing rule posts to which Xero account and create any missing accounts. We recommend working through the mapping with your accountant.

From billing run to Xero

After a sale, a billing run turns everything that happened into buyer invoices and vendor account sales (RCTIs). The final step, Export, pushes the finished documents to Xero as live records, ready for payment and reconciliation. There is no retyping, and every document in Xero traces back to its sale in AgentNous.

Reconciliation and payment status

You reconcile payments in Xero using its standard bank reconciliation. AgentNous then updates each document's integration status automatically: once a payment is matched, the status shows Paid and the amount and due difference columns show $0.00, so agents can see who has paid without leaving AgentNous.

Tip: set the payment date when reconciling in Xero. If it is left blank, Xero records the payment on the day it was reconciled rather than the day it was paid, and that is the date AgentNous will show.

Corrections and reversals

When a document already paid in Xero needs to change, AgentNous uses a reversal rather than an edit, to keep a clean audit trail. In one action it retires the original document in Xero, raises a matching credit note and creates a corrected replacement. Apply the credit note to the replacement so neither document is left showing as unpaid. For simpler changes where no batch payment is involved, accepting the change and re-exporting is often quicker.

Agent commissions through Xero Payroll

AgentNous also supports paying livestock agents' commissions through Xero Payroll. Commission is allocated by billing rules to a payroll commission clearing account. Each sale produces an RCTI for the agent, and an end-of-month commission report totals them. That figure goes into a Bonuses & Commissions earnings line in Xero Payroll, which applies super and PAYG. The agent bills are then paid from the clearing account, which should reconcile to zero each month.

Sources: AgriNous Support: Supported accounting integrations; AgriNous Support: Xero integration; Xero. Last reviewed September 2026.